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Payroll Service Agreement


I agree to purchase Partners in Personalisation CIC’s Payroll Service.  I authorise Partners in Personalisation CIC to set me up as an Employer with HMRC and act as my Agent for HMRC.  I have completed form HMRC 64-8 to that effect. 


Processing Payroll


I agree that I will send authorised hours worked by my employees timeously each period.  It is my responsibility to ensure the accuracy of the hours submitted to Partners in Personalisation CIC.  I understand that Partners in Personalisation CIC will process payroll only upon receipt of authorised hours that my employees have completed.  It is my responsibility to ensure the accuracy of the hours my employees have recorded.  By submitting my hours to Partners in Personalisation CIC I am confirming the accuracy of them.




You should familiarise yourself with your Local Authority’s monitoring requirements.  You should keep a copy of employees’ timesheets for your Local Authorities monitoring purposes.  If you require assistance with completing your monitoring forms then please contact us for assistance.  An additional charge will be applicable for this service. 


Paperless Reporting


Partners in Personalisation CIC operate a paperless reporting system.  A secure, encrypted folder will be opened for you in Dropbox.  Your employer reports will be placed there at each payment cycle. Your report will detail exactly how much to pay each employee and also how much to pay to HMRC.  We recommend that you use Internet Banking to process your employees’ wages and also to pay HMRC.  Please remember it is your responsibility to ensure your employees are paid on time. 




Payslips will be emailed directly to your employees prior to their pay date.


Invoicing / Payment


You will be invoiced 4 weekly in arrears for your payroll service.  The first payment will include any set up fees along with the payroll processing fee for the period. After initial set up you will be invoiced 4 weekly in arrears for the number of employees wages processed during that period.  Payment is due no later than 14 days of invoice date.  Our preferred method of payment is via Internet Banking into Partners in Personalisation CIC bank account.


Administration Costs


In the event that there are no salaries to process in any given period you will be invoiced the standard payroll charge.   Our prices are based on a paperless system.  Should you require payslips to be printed and posted then there will be a charge of £3.00 per payslip.  If you require printed copies of payroll reports then these will also incur an admin fee of £3.00 per pay period. 



Personal Data


I have completed the Personal Employers Personal Data Sharing Mandate.



Notice of Termination of Agreement


Notice period required to end Payroll Service Agreement with Partners in Personalisation CIC is one month.  Notice should be received in writing, email is sufficient.  There will be no additional charges to close account with Partners in Personalisation CIC.  Any outstanding balance should be paid at the end of the notice period.

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